Follow this steps to learn how Microsoft Outlook Personal Folders Backup works and how to use it.

To install the Microsoft Outlook Personal Folders Backup tool:

1. Quit Outlook.
2. Download the tool from the Microsoft Office Online site by clicking the Download link and following the instructions in the dialog boxes.

Note To change languages, select a language in the Change language list, click Go, and then click Download.
3. To start the setup program, double-click the Pfbackup.exe program file on your hard disk.
4. Follow the instructions on the screen to complete the installation.
5. Start Outlook.

Instructions for use:

The Personal Folders file (.pst) that you want to back up must be open. If the file is visible in Folder List, it is open.

1. On the File menu, click Backup.
2. Click Options.
3. In the Backup these personal folders files list, select the check box for each item you want to back up.
4. Change the .pst file name shown. Or, to select a different folder, click Browse, navigate to the location you want, and then click Open.

Note The default file name and location where the .pst file is saved is shown in the File location box.
5. To have Microsoft Outlook automatically remind you to make a backup copy of this file, select the Remind me to backup every x days check box, and then type the number of days between 1 and 999.
6. Click OK.
7. Click Save Backup.

Note The items selected will not be backed up until you quit Outlook.

Turn on or off a backup reminder:

1. On the File menu, click Backup.
2. Click Options.
3. Do one of the following:
* To turn on a backup reminder, select the Remind me to backup every x days check box, and then type the number of days between 1 and 999.
* To turn off a backup reminder, clear the Remind me to backup every x days check box.
4. Click OK.